In order to receive a tuition refund on any course, you must officially withdraw within the refund period specified within this policy. Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of sessions running concurrently -- 16-, 8-, or 4-week.
Time frame for Tuition Refunds*
|16-week||Within 7th day||8th-29th days||After 29th day|
|8-week||Within 4th day||5th-15th days||After 15th day|
|6-week||Within 3rd day||4th-11th days||After 11th day|
|5-week||Within 2nd day||3rd-9th days||After 9th day|
|4-week||Within 1st day||2nd-7th days||After 7th day|
* Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS recognized holidays.
How and when do I receive the remainder of my financial aid after tuition and book charges (if any) are paid?
The financial aid section on your PeopleSoft Self-Service account will show anticipated full-time aid up through the last day to enter a course (census date). If you are enrolled in anything less than full-time, your anticipated aid will then be adjusted. Financial aid will be disbursed through KCTCS using an integrated software system for all community and technical colleges in Kentucky. When your financial aid award is posted to your account, your tuition, fees & any applicable book charges will be deducted. If your award exceeds your direct school cost, funds will be sent to you approximately the fifth week of classes via the standard KCTCS weekly refund process occurring each Wednesday evening. A refund file is sent to BMTX, Inc. each Thursday morning and the refund is processed to your selected refund preference. It is very important that you check to make sure your address on file is correct in order to receive information about BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Your address of record can be checked through PeopleSoft Self-Service.
Note: Tuition is charged when you register for courses. Financial aid is disbursed and posted AFTER courses begin. Please be aware, should you enroll in courses for a term (semester) that have multiple start dates you MAY NOT receive your residual money until after the last start date due to multiple financial aid disbursements. Residual money refunds will not process until your account has a credit balance.
Due to the compressed time frame, summer aid will not be disbursed and residuals will not be processed until ALL courses have started and attendance has been verified.