Annual Security Report

Each college of the Kentucky Community and Technical College System is responsible for the preparation of the Annual Security Report in cooperation with Legal Affairs, Campus Security Authorities, and local police agencies. The statistics include alleged and attempted crimes. All crimes reported in “good faith” and occurring on-campus, on public property surrounding our campuses, or in off campus college-owned buildings or property is recorded for inclusion in the annual crime statistics. This report provides statistics for the previous three academic years. The statistics are requested annually from local law enforcement agencies and submitted to the Security Director for collection and analysis. For statistical purposes, crime statistics reported to any of these sources are recorded in the calendar year the crime was reported.

The report includes statistics submitted by Legal Affairs, Student Affairs, Human Resources, Campus Security Authorities, and local law enforcement agencies. These reports are reviewed, and if reportable under the Clery Act, are included in the annual statistics. Police arrest statistics and campus disciplinary referral data for weapons violations, drug violations and liquor law violations are analyzed by Campus Security to avoid duplicated reporting. Our colleges do not have any student organizations at Off-Campus locations, therefore incidents related to off-campus activities of student organizations are not reported.

All of these statistics are gathered, compiled and reported to the campus community via the Annual Security Report which is published each year. Campus Security submits the annual crime statistics published in this report to the Department of Education (ED) each year. The statistical information gathered by the Department of Education is available to the public through the ED web site.

By October 1 of each year, all enrolled students and employees receive an email notification regarding a summary of the content and the availability of the report via the college website, as well as how to request a printed copy of the report. Prospective students and employees receive information regarding the report from the head of security.

Campus Security Authorities are defined as individuals having significant responsibility for student activities, including administrators and student services personnel such as, Deans, Directors, Legal Affairs, athletic team coaches, and faculty and/or student advisors. Although crimes should be reported to campus Security or the Title IX Coordinator (sexual violence only), if these individuals receive a report of a crime listed under the Clery Act they are obligated to report it to campus security for purposes of disclosure in the annual crime statistics. 

KCTCS colleges do not have a campus police department.  No campus personnel have arresting powers. If physical measures are needed to ensure the safety and security of persons on campus, state or local police agencies shall be contacted. 

While there are no Memorandums of Understanding (MOU) with local or state enforcement agencies. KCTCS Colleges maintain a strong working relationship with state and local police through training, meetings and communicating with local and state police agencies in the investigation of criminal offenses.

Off-Campus Student Organizations

HCC does not have any recognized student organizations at off-campus locations.

Student Housing

HCC does not operate student housing facilities.

Procedures for Campus Crime Reporting

Students, staff, faculty, and guests are strongly encouraged to promptly report all criminal actions or other emergencies occurring on Campus to campus Security Authority or local police agencies, if necessary.

Crimes should be reported to the Campus Security Authority for purposes of assessing the crime, for distributing potential timely warning notices, and for disclosure in the annual crime statistics. Crime reporting is critical as it may prevent future crimes, protects the community, and increases the likelihood of apprehension and adjudication of perpetrators.

Although Campus Security strives to maintain a safe and open environment for victims to report crimes, individuals may not feel comfortable contacting the police.  In these instances, reporting to other campus security authorities are available. As an example, sex offenses may be reported to the college Title IX Coordinator.

To Report Crimes and All Other Emergencies:

Emergencies - 911

• Monday - Thursday - 1:00 pm - 9:30 pm
  
  • HCC Campus Safety
    • (270) 707-3795 - Office
    • (270) 719-2039 - Mobile
• Friday - 8:00 am - 4:30 pm
  • HCC Campus Safety
    • (270) 707-3795 - Office
    • (270) 719-2039 - Mobile
• All other hours call:
  • Business Affairs
    • (270) 707-3721 - Office

Crime Reporting

Procedures for survivor/victim or witness to report voluntarily and/or confidentially

If you wish to report a sexual assault, domestic 
violence, dating violence, or stalking incident on a completely confidential basis, you may report the crime to:

Safety and Security SR
Anthony Hinton
(270) 707-3795 - office
(270) 719-2039 - mobile

 If a crime survivor/victim or witness chooses not to file a police report or to pursue action against the perpetrator within the college process, they may still consider making a confidential report. In certain circumstances, the victim may request that the Title or a designee file a report of the details of the incident without revealing the victim’s identity. The purpose of a confidential report is to comply with the wishes of the victim/survivor to keep the matter and/or their identity confidential, while allowing the Chief Student Officer and/or other officials to take action to protect the future safety of the crime survivor/victim and others. With this information, The Chief Student Officer can potentially determine a pattern of crime and alert the campus community to potential threat or danger. Reports filed in this manner are counted and disclosed in the annual crime statistics. The Chief Student Officer will review confidentiality options with the reporting party prior to taking the report.

HCC does not have professional nor pastoral counselors available on campus.

At HCC, the Dean of Student Services works with the Pennyroyal Center to provide emotional support and counseling for HCC students. All sexual assault victims have access to a qualified and competent professional who is capable of providing them with short-term equitable, sensitive, and confidential support. Counselors employed by the Pennyroyal Center are exempt from Clery reportable events due to the fact that the Pennyroyal Center is not a part of Hopkinsville Community College. The counseling services are provided at no charge to the student. To arrange an appointment with a counselor, please call (270) 707-3801 for assistance. KCTCS Employees needing emotional support and counseling can seek assistance through the Employee Assistance Program. To arrange an appointment, please call (888) 293-6948 or go to www.eapbda.com.

Off-Campus

Sanctuary, Inc. operates a local rape crisis center with a 24-hour emergency hotline. They can be reached at (270) 887-6200. Trained personnel can provide information and confidential counseling to those who have been sexually assaulted. Sanctuary, Inc. can also be contacted at (270) 885-4572 or (800) 766-0000. Additionally, victims may contact the National Domestic Violence Hotline at (800) 799-SAFE (7233).

In some cases, the Director of Safety and Security (or equivalent official) will make timely warning reports to members of the campus community regarding criminal activity. The criminal activity must be serious in nature and likely to pose an ongoing or continued threat to the safety of students, staff, faculty, and guests. The decision to make a timely warning report will be made by the Campus Security Authorities. Notification is generally made through a campus-wide email bulletin to all members of the campus community.  Flyers may also be placed in the common areas of the buildings used by the campus community.  Timely warning information may be posted on the applicable KCTCS college websites and/or digital banners.

It is the consistent practice of the KCTCS community to notify the Campus Security Authorities and/or designee, who then confers as necessary with appropriate KCTCS System Office administrators, Public Relations, Legal counsel and neighboring law enforcement agencies after a violent crime or Clery Act crime is reported.  This is done to determine if the circumstances and facts represent a serious or ongoing threat to members of the community.

The Campus Security Authorities will prepare and arrange to disseminate a timely warning as soon as pertinent information and resources are available. The Campus Security Authority is primarily responsible for issuing timely warnings. Timely warnings may be developed in partnership with appropriate campus departments, KCTCS Office of General Counsel, and KCTCS Safety and Emergency Services. The crime bulletin is reviewed and approved for release by Campus Security, Marketing and Communications, KCTCS Office of General Counsel or some combination. This collaboration is sometimes necessary when a bulletin for crimes of a more serious or immediate nature is needed to prepare consistent information for release on the website and/or digital signage to the campus community.

Hours of operation on the Hopkinsville Campus during the Fall and Spring semesters are listed below.  Summer sessions will have hours arranged for both on and off campus class offerings and may differ from other semesters.  Access hours are recorded in the student class schedule.  The Agriculture Building does not have specific hours and is only open during class times listed in the student schedule.  Special functions have different arrangements and schedules.

Academic Building

• Monday – Friday: 7:00 am – 4:30 pm
• Offices (M-F): 8:00 am – 4:30 pm
• Bookstore (M-Th): 8:00 am – 4:00 pm
• Bookstore (F): 8:00 am - 12:00 pm              

Administration Building

• Monday - Friday: 7:30 am – 4:30 pm

Learning Resource Center

• Monday – Friday : 7:30 am – 4:30 pm
• Offices (M-F): 7:30 am – 4:30 pm

Auditorium Building 

• Monday – Friday: 8:00 am – 4:30 pm
• Offices (M-F): 8:00 am – 4:30 pm

Technology Building 

• Monday and Thursday: 8:00 am –9:00 pm
• Tuesday, Wednesday, and Friday: 8:00 am - 4:30 pm
• Offices (M-F) : 8:00 am – 4:30 pm

HCC has a Security Team. The Security Team works to promote a safe and secure environment for HCC Campus facilities. Campus facilities are accessible for academic, training, recreational, and administrative purposes.  The general public also has access to these facilities and often uses the library, student center, recreational facilities and other venues where other special events are conducted. Only authorized personnel have keys to facilities.  The security team checks facilities to determine that they are secure during non-business hours.  The Maintenance and Operations Department maintains college buildings and grounds with a concern for safety and security.   Maintenance and Operations Department personnel regularly inspect for and repair potential safety and security hazards as well as responding to reports of such potential hazards.  Hopkinsville Community College does not have any student organizations with off-campus locations.   

KCTCS makes every effort to ensure that the campus facilities and grounds are designed and maintained to promote safety, prevent crime, and minimize hazardous conditions. Attention is paid to the design and maintenance of facilities, landscaping and exterior lighting. The Maintenance and Operations (M&O) Dept. maintains the buildings and grounds. Campus facilities are inspected on a regular basis and repairs impacting safety and security are made promptly. Campus M&O are mindful of security and safety concerns, keeping vegetation controlled around lighting fixtures and along campus walkways and roadways on a regular schedule. Strategies and concepts of crime prevention through environmental design are considered in the design and construction of new facilities.

M&O personnel regularly patrols the campus and reports malfunctioning lights and other unsafe physical conditions to M&O Supervisor for correction. We encourage community members to promptly report any security concern, including concerns about locking mechanisms, lighting, or landscaping to the Campus Security Authorities.

Information Sharing

The campus does not have its own police department/force. The Safety and Security Team works closely with local, state, and federal law enforcement and emergency services agencies in an effort to provide emergency services to the campus community. Crime related information and reports are routinely exchanged.  

Programs and Prevention  

The Campus Safety & Crisis Manual with Chemical Hygiene Plan is available on the College web-site for easy access by students, employees, and the public. The Safety and Crisis Manual with Chemical Hygiene Plan is reviewed annually and information regarding its location is distributed to employees and students electronically. Safety seminars are held periodically to provide information about safety, security and the prevention of crime in which all faculty, staff and students are informed of these events. Additionally, presentations are conducted during Enable Sessions (new student orientations) which provide information about safety and security policies, procedures and statistics to incoming freshman.  During these sessions, students are encouraged to report crimes, including the option to remain confidential to the extent possible.   

KCTCS Drug and Alcohol Policy

KCTCS is committed to providing a healthy and safe environment for its students, faculty, and staff. KCTCS has defined conduct in relation to the unlawful possession, use, dispensation, distribution, or manufacture of alcohol or illicit drugs. Conduct which is in violation of this definition poses unacceptable risks and disregard for the health, safety, and welfare of members of the KCTCS community and shall result in disciplinary action up to and including suspension or termination.

As a recipient of federal grants and contracts, KCTCS gives this notice to students, faculty, and staff that it is in compliance with, and shall continue to be in compliance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendment of 1989. Students, faculty and staff are herein notified of the standards of conduct which shall be applicable while on KCTCS property, on KCTCS business, and/or at KCTCS sponsored activities.

Sanctions

Under KCTCS policies and procedures, students who violate this standard of conduct are subject to disciplinary action from a minimum of a warning to a maximum of suspension from KCTCS.

Faculty and staff are subject to disciplinary action from a minimum of a warning to a maximum of termination from KCTCS employment.

Under state and federal drug laws, the gravity of the sanction depends on the classification of the controlled substance, the particular activity involved (possession or trafficking which includes manufacture, sale, and possession with intent to sell), and whether or not multiple convictions are involved.

Under Kentucky law, the most severe penalty for a drug law violation involves trafficking. On a first offense conviction, one may receive a fine of up to $10,000.00 and/or a sentence of up to ten years in the penitentiary; for subsequent offenses, the penalties may be doubled.

Under federal law, for simple possession of a controlled substance, one may be imprisoned for up to one (1) year and/or fined up to $1,000.00. For subsequent offenses, one may be imprisoned for up to three (3) years and/or fined up to $5,000.00. Under federal law, one may be fined up to $8,000,000.00 and/or may be sentenced from not less than 10 years up to life in prison for drug trafficking. For violations of other federal drug laws, one may receive life in prison or the death penalty.

Under both state and federal laws, one may suffer the loss of whatever property (house, farm) or possessions (vehicle) which one may have used in the drug trade.

Sanctions for violation of state alcohol laws vary from a fine of $10.00 to $2,000.00, a sentence of forty-eight (48) hours to twelve (12) months in jail, and/or suspension of one's operator's license.

Students are encouraged to contact the Chief Student Officer at (270)831-9789 for information and appropriate referrals. 

Other counseling, treatment, and rehabilitation services are available in the Henderson area.

Students, faculty, staff, and visitors to campus are encouraged to annually review and be familiar with the KCTCS Sexual Misconduct Policy.

Review of this policy is required for faculty, staff, and student employees yearly for continued employment.

College Disciplinary Action  

If you have been assaulted by another student or group of students and are considering college administrative action, you are encouraged to discuss the matter with the Dean of Student Affairs. This will allow you the opportunity to review procedures should you decide to file a formal complaint through HCC’s procedures for student violations and incidents. This discussion does not obligate you to pursue official action.  If you are willing to take part in the college adjudication process, the Dean of Student Affairs will assist you with the process. Charges may either be filed by you or by HCC on the basis of your written statement. Such a charge would be handled in accordance with the procedures relating to violations of the Code of Student Conduct. Assailants could be subject to disciplinary action pending review by the college Judicial Board.   

Counseling and Emotional Support On-Campus  

At HCC, the Dean of Student Services works with the Pennyroyal Center to provide emotional support and counseling for HCC students. All sexual assault victims have access to a qualified and competent professional who is capable of providing them with short-term equitable, sensitive, and confidential support.  Counselors employed by the Pennyroyal Center are exempt from Clery reportable events due to the fact that the Pennyroyal Center is not a part of Hopkinsville Community College.  The counseling services are provided at no charge to the student.  To arrange an appointment with a counselor, please call (270) 707-3801 for assistance.  KCTCS Employees needing emotional support and counseling can seek assistance through the Employee Assistance Program.  To arrange an appointment, please call (888) 293-6948 or go to www.eapbda.com.       

Off-Campus  

Sanctuary, Inc. operates a local rape crisis center with a 24-hour emergency hotline.  They can be reached at (270) 887-6200. Trained personnel can provide information and confidential counseling to those who have been sexually assaulted.  Sanctuary, Inc. can also be contacted at (270) 885-4572 or (800) 766-0000.  Additionally, victims may contact the National Domestic Violence Hotline at (800) 799-SAFE (7233).

Medical Treatment  

It is important to seek immediate medical attention for several reasons. First, to assess and treat any physical injuries you may have sustained. The second is to determine the risk of sexually transmitted diseases or pregnancy. Third, is to gather evidence for aiding in the criminal prosecution of the assailant.  Physical evidence should be collected immediately by qualified law enforcement personnel, preferably within the first 24 hours. It may be collected later than this, however, the quality and quantity of evidence may be diminished.   

Transportation  

The Safety and Security Team will work to coordinate arrangements to transport sexual assault victims to a local hospital.   

SEX OFFENDER REGISTRY

In compliance with the Federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through the Kentucky State Police, makes information available to the campus community concerning registered sex offenders who may be employees or students at your college.

The Kentucky State Police provides sex crime offender registration information to the public through the Sex Offender Registry website. Search the KSP Sex Offender Registry Website.

According to the Kentucky State Police, this website is for public safety and awareness. Pursuant to KRS 525.070 and 525.080, use of information from this website to harass a sex offender is a criminal offense punishable by up to 90 days in the county jail. More severe penalties apply for more severe crimes committed against a sex offender.

Security and Crisis Management 

KCTCS Safety and Emergency Services assists Campus Security departments with developing, maintaining, and implementing emergency operations plans, developing and conducting exercises, hazard and risk education, and building partnerships with external response agencies. KCTCS Procedure 523-P is followed for Critical Incidents and other preparedness measures.

The System Office Crisis Management Team staffs the System Office Emergency Operations Center (EOC) and may be activated to provide resource and support services to college EOC, if needed. The System Office Crisis Management Team is equipped to provide the following services to colleges when requested:

• Public and media relations support
• Facilities support
• Temporary alteration of administrative and business policies and procedures
• Procurement of resource and support services
• After-action incident evaluation

Not all incidents will require an activation of your EOC. For smaller, routine campus incidents response operations may be managed virtually by several members of your Crisis Management Team. 

Emergency Action Plans detailing evacuation routes are provided in every building and classroom on KCTCS campuses. 

KCTCS regularly works with local law enforcement to ensure any incidents reported in the area, that may affect the college, are communicated. 

Emergency Notification

KCTCS uses a Safety Notification Alert Process (SNAP) for communication information quickly. Students are automatically signed up when they enroll at an KCTCS college. Faculty, staff and interested individuals can sign up to receive SNAP messages online. 

In the event of an incident that requires the immediate notification to the campus community, a SNAP Alert will be issued, that will provide text, voice, broadcast and e-mail messages to all members of the college community.  Face-to-face communication will be used in the event technology fails.   

Each KCTCS College has a SNAP Team and uses a consultation approach to confirm there is a significant emergency or dangerous situation involving an immediate threat to the health or safety of student or employees occurring on campus.  The college President is responsible for confirming an emergency, with the assistance of college administrators, local first responders and/or the national weather service.  Upon confirmation, the college will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. 

The KCTCS College team and/or designated personnel, when possible, will determine the content of the notification, considering the scope of the notification based on the segment of the community at risk (e.g. targeted areas, campus wide, building specific)

SNAP is not the only means the College uses to communicate emergency information to the College community. KCTCS Colleges may use their website, local TV, radio, newspaper, and various social media.

Follow-up information will be provided to the campus community using some or all of the systems described above. The larger community, parents, neighbors, and other interested parties can access emergency information through the college website or the media. 

Training, Drills, and Exercises

Each semester, the campuses conducts drills, exercises and appropriate follow-up training.  These activities are designed to improve emergency response on an ongoing basis. After action report briefings and corrective action plans are developed and conducted for each exercise or activation. Documentation of past exercises which include exercise descriptions, date, time, whether the exercise was announced/unannounced are available for review upon request. Contact the Safety and Security office for more information or to make a request. 

The IT Department documents and files each SNAP Alert test. This includes a description of the drill or exercise, date, time of test, and how the test was announced or it was unannounced.

Emergency response and evacuation procedures are published in the HCC Campus Safety & Crisis Manual with Chemical Hygiene Plan which is available online.

The emergency response and evacuation procedures outlined in the Campus Safety & Crisis Manual with Chemical Hygiene Plan are designed to aid in the protection of lives and property through effective use of available campus resources. Whenever an emergency affecting the campus reaches proportions that cannot be handled by routine measures, the president, or their designee, may declare a state of emergency and implement these guidelines.  

The Safety and Security Team serves as overall Emergency Manager during any major emergency disaster.  The following definitions of an emergency are provided as guidelines to assist HCC employees in determining the appropriate response:   

1. Minor Emergency: Any incident that will not seriously affect the overall functional capacity of the college.  Report immediately to the campus Director of Security or the Director of the Maintenance and Operations.
2. Major Emergency: Any incident that affects an entire building or buildings, which will disrupt the overall operation of the college. In this case, outside emergency services will be required, as well as major resource efforts from campus support services.   Call 911 and then call the emergency campus phone number.   
3. Disaster: Any event that seriously impairs or halts the operations of the college. In some cases mass personnel casualties and severe property damage may be sustained.  A coordinated effort of all campus-wide resources is required to control the situation.  Outside emergency services will be essential.  In all cases of disaster, an emergency command center will be activated and the appropriate support and operational plans will be executed.  Call 911 and then call the emergency campus phone number.   

During a campus emergency the Safety and Security Team will place into effect the necessary measures to secure campus personnel and property and will coordinate emergency responses and evacuation procedures. The President, or designee, will make the determination if a state of emergency is to be declared and the type. Only authorized persons will be allowed on the campus during a declared state of emergency. The crisis management team, and others as designated by the President as essential, will comprise authorized personnel.    

Fire Safety Information

Hopkinsville Community College conducts fire evacuation drills each semester for occupied buildings, both day and night, in accordance with the Campus Safety & Crisis Manual with Chemical Hygiene Plan. At the start of each semester, employees and students are notified that evacuation drills will be conducted during the semester.  The notification includes access to evacuation documents that include routes, and safe evacuation distances.  Additionally, evacuation routes with maps are posted in several places in all buildings.  Evacuation drill documentation includes a description of the test, date test was held, time the test started and ended, and whether the test was announced or unannounced.  Clery Act related emergency test documentation is required to be kept for seven years. The Fort Campbell campus is located on a Department of Defense military base and all fire safety training, preparedness and response is controlled by the Fort Campbell Fire Department and the Garrison Headquarters.