WINTER 2020 Term
Friday, December 11, 2020, 4:00 p.m.
All campuses--The last day to pay tuition and fees for advanced registered students for classes beginning in January.
Thursday, January 7, 2021, 4:00 p.m.
All campuses--The last day to pay tuition and fees for students registering after
December 11th. Anyone registering AFTER January 7th must pay the day of registration.
SPRING II (courses beginning in March)
Friday, March 5, 2021, 4:00 p.m.
All campuses--The last day to pay tuition and fees for students registered for classes beginning in March.
Thursday, March 11, 2021, 4:00 p.m.
All campuses--The last day to pay tuition and fees for students registering after March 5th. Anyone registering AFTER March 11th must pay the day of registration.
Financial Aid Priority Processing Deadline Dates
- July 15 for the Fall semester/Fall I term starting in August
- September 15 if starting the school year in Fall II in October
- November 15 if starting the school year in the Spring semester/Spring I term starting in January
- February 15 if starting the school year in Spring II starting in March
- April 15 for the Summer term
In order to receive a tuition refund on any course, you must officially withdraw within the refund period specified within this policy. Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of sessions running concurrently -- 16-, 8-, or 4-week.
Time frame for Tuition Refunds*
Session 100% 50% No Refund 16-week Within 7th day 8th-29th days After 29th day 8-week Within 4th day 5th-15th days After 15th day 6-week Within 3rd day 4th-11th days After 11th day 5-week Within 2nd day 3rd-9th days After 9th day 4-week Within 1st day 2nd-7th days After 7th day
* Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS recognized holidays.
How and when do I receive the remainder of my financial aid after tuition and book charges (if any) are paid?
The financial aid section on your PeopleSoft Self-Service account will show anticipated full-time aid up through the last day to enter a course (census date). If you are enrolled in anything less than full-time, your anticipated aid will then be adjusted. Financial aid will be disbursed through KCTCS using an integrated software system for all community and technical colleges in Kentucky. When your financial aid award is posted to your account, your tuition, fees & any applicable book charges will be deducted. If your award exceeds your direct school cost, funds will be sent to you approximately the fifth week of classes via the standard KCTCS weekly refund process occurring each Wednesday evening. A refund file is sent to BankMobile each Thursday morning and the refund is processed to your selected refund preference. It is very important that you check to make sure your address on file is correct in order to receive information from BankMobile. Your address of record can be checked through PeopleSoft Self-Service.
Note: Tuition is charged when you register for courses. Financial aid is disbursed and posted AFTER courses begin. Please be aware, should you enroll in courses for a term (semester) that have multiple start dates you MAY NOT receive your residual money until after the last start date due to multiple financial aid disbursements. Residual money refunds will not process until your account has a credit balance.
Due to the compressed time frame, summer aid will not be disbursed and residuals will not be processed until ALL courses have started and attendance has been verified.
Fall 2018 Financial Aid Disbursement Residuals Schedule
(all dates are tentative and subject to change)
(refund dates are the release of residual funds to the student's selected refund preference with BankMobile)
16-week & 1st 8 week terms refunds begin (term start 8/13)
2nd 8 week term refunds begin (term starts 10/15)
16 week & 1st 8 week term 30-day hold-First refunds begin
(for first time borrowers; refunds will continue weekly thereafter
2nd 8 week 30 day hold-First refunds begin (term starts 10/15)
If you have questions, concerns, or need to submit requested information to the Financial Aid Office, you may visit any of our financial aid offices at the addresses below:
Hopkinsville Campus: 720 North Drive, Hopkinsville, KY
Ft. Campbell Campus: H. English Army Education Center, 202 Bastogne Ave, Ft. Campbell, KY
Hopkinsville hours: Monday - Friday: 8:00 a.m. - 4:30 p.m.
Fort Campbell hours: Monday - Friday 9:00 a.m. - 4:00 p.m.
Phone (270) 707-3700