Winter Session FAQ | HCC

Winter Session FAQ

Advising & Registration

Registration for WinterSession opens Friday, October 1, 2020, through self-service.  After December 14, 2020, students can be added administratively with instructor permission (contact the Registrar’s’ Office) until the end of the first day of class, December 15, 2020.

No students will be permitted to add or re-add WinterSession courses after the end of business on December 15.  

Current HPC or HPCFC students: they may enroll in WinterSession courses through their Academic Advisor or Self Service account.  

Students that are new to HPC and KCTCS: they will need to complete the admissions process which includes completing an application, submitting placement test scores and transcripts.

Returning HPC students (former HPC students who are not currently enrolled): they will need to complete a new application and submit transcripts for any college or university they attended since leaving HPC.

Visiting students: they will need to complete an application plus submit either a Visiting Student Letter or submit transcripts from the current college or university. 

Once a student has been accepted to HPC, they can schedule an appointment with an Advisor at the Advising Center by calling (270)707-3820 or emailing Hp-advising@kctcs.edu.  

Current students may reach their advisor or advising team through their KCTCS email and Self-Service account. 

While the campus is open, new, returning, and visiting students may reach an Advisor by contacting the Advising Center at (270)707-3820 or emailing Hp-advising@kctcs.edu.

To drop a class, students go to Self-Service to initiate a request.  Here are the important dates to know for WinterSession: 

 
Dates Refund Method Grade
December 15, 2020 100% Last Day to Drop at 100%  
December 16 – 21, 2020 50% Student Request in Self-Service W
December 22 – 28, 2020 0% Student Request in Self-Service W
December 29, 2020 – January 7, 2021 0%

Student Request in Self-Service

Instructor Permission Required

W
January 8 – January 11, 2021 0%

No Drops Permitted

Assigned by Instructor

Note:  Requests submitted between December 18, 2020, and January 3, 2021, will be processed when campus reopens on January 4, 2020.

Students MUST login to the class and complete activities required by the instructor to establish attendance. Please check your course syllabus for this information and complete the required activity by midnight, December 16, 2020, to establish attendance.  Failure to do so may result in your being dropped from the course.  Students dropped for non-attendance will not be allowed to reenter the class. 

Students must withdraw from WinterSession classes before the end of the first day of class, December 15, 2020, in order to receive a full refund. 

Yes, according to the College catalog, students may take up to 4 credit hours during a 4-week term like WinterSession.

Payment For Classes

WinterSession balances will be due by December 11 at 4 pm.  For students registering on or after December 11, payment will be due upon registration.   

Since WinterSession is considered part of the upcoming Spring term, students can enroll in the Spring payment plan with 0% down payment.  

Students will be purged (dropped) for non-payment after December 11 at 4 pm.

Students must either pay their classes in full, have enough awarded Financial Aid to cover the balance, or have successfully set up a payment plan to avoid being dropped on December 11.

Students are encouraged to make payments for WinterSession using the KCTCS student self-service portal.  While the campus is open, students may also contact the business office at (270)707-3720 to pay over the phone or pay in person at the Business Office. 

Please note: students needing assistance with their account after December 17 should contact the Go KCTCS! Student help desk at (855)465-2827.  

Financial Aid

WinterSession financial aid is calculated as part of your spring aid package.  See these examples:

Caption Text Goes Here
Example I  
Winter Session Courses 3 Credit Hours
Spring Courses 12 Credit Hours
Total Hours Taken

15 total Hours

Student receives full PELL amount for Spring if Pell Eligible

Caption Text Goes Here
Example I  
Winter Session Courses 3 Credit Hours
Spring Courses 3 Credit Hours
Total Hours Taken

6 total Hours

Student receives 6 hours PELL for Spring if Pell Eligible and may be loan-eligible

Students already on a Satisfactory Academic Progress (SAP) appeal will need to complete their SAP meeting, return all required documents to Financial Aid by December 11th, and successfully complete their fall classes.  

If spring aid has been packaged and the student’s fall semester is not successfully completed, the spring aid will be removed and the student will be required to pay out of pocket, set up a payment plan, or withdraw from the class before WinterSession starts.

Students required to submit a new SAP appeal will be required to pay out of pocket.  New SAP appeals will not be reviewed until staff returns in January.

Since WinterSession is considered part of the Spring semester, financial aid will be disbursed starting the week of February 8, 2021.  Refunds will begin processing February 10 and will be issued based on the student’s selected BankMobile refund preference.  

For any other type of student account refund, December 15, 2020, will be the last day refunds will be processed prior to Institutional Closing and will not resume until January 6, 2021.    

HPC offices will be closed during Winter Break, but students can contact the Go KCTCS! Student Help Desk at (855) 465-2827.

Textbooks & Course Materials

Winter Session course materials can be purchased at the HPC Bookstore, or online, up through start of classes.  

Students must contact HPC financial aid, prior to December 15th, to obtain a book voucher for course materials.  

Blackboard Technical Support

Students can contact the KCTCS Blackboard Support computer helpdesk at (855)224-6422

Campus Resources

The Library will not be open while the campus is closed from December 18, 2020, to January 4, 2021, but the Library’s online resources and databases are always available for you to use.  Also, check in BlackBoard for additional resources from the Library.

HPC campuses close at the end of the day December 18, 2020, and open at 8:00 am on January 4, 2021.  During this time, no campus facilities are available.  Once the College opens on January 4, 2021, you will be able to access the computers available in the Library.

HPC campuses close at the end of the day December 18, 2020, and open at 8:00 am on January 4, 2021.  During this time, no tutoring services are available.  Once the College opens on January 4, 2021, you will be able to access tutoring services.

Grades & Transcripts

Grades will be posted by noon, Tuesday, January 12, 2021.

Students may request a copy of their HPC transcript online or in person at the Registrar’s Office Monday – Friday, 8am to 5pm on the 1st floor of the HPC Administration Building.

Winter Session courses are technically spring courses, so they will not count in GPA calculations until the end of the spring semester.

Instructor Contact

You will contact your instructor through our Learning Management System, Blackboard, and your instruction should provide you with their email address in the course syllabus.

If you are having trouble with contacting your instructor, you should be able to email the appropriate Division Chair.  This information should be in your course syllabus.