Additional Information for Employees
As KCTCS continues reopening facilities, and in accordance with Kentucky Healthy at Work guidelines posted by Governor Beshear, individuals will return from remote work to onsite work. This expansion of staffing will be controlled and coordinated to reduce potential risks and ensure the safety of all. No supervisor should increase staffing without permission from the KCTCS or College President.
No more than 50% of employees are physically present in any KCTCS facilities on any given day and no more than 50% of the occupational capacity of the facility.
The Colleges and System Office should have a phased return to work which includes: generous telework, sick leave, and family leave policies for those employees who are not able to come into work due to illness, taking care of a family member(s), or lack of childcare options.
CDC guidelines define high-risk individuals who may suffer greater impacts should they contract COVID-19. High-risk individuals will be given special consideration to continue remote work.
Employees who have been instructed to return to work on-site and have concerns about doing so due to a medical condition that places them in a higher risk group, those who are pregnant, those with childcare issues, or those who wish to seek ADA Reasonable Accommodations related to return to on-site work should work with their supervisor in consultation with their College Human Resource Director or the Director of Employee Relations at the System Office.Each College and the System Office have a Healthy at Work Officer. These individuals can point you to COVID-19 HR policies, procedures, and practices specific to your question or concern.
Safety is Everyone's Responsibility
Concerns about fellow employees should be shared through regular safety/supervisory channels. The College/System Office Healthy-at-Work officer will be responsible for overall compliance. Employees should adhere to the Complaint Resolution Procedure 2-16-2-2 and Employee Responsibility Procedure 2-0-2. These procedures provide a mechanism for faculty and staff to resolve within their supervisory line and covers complaints that are not resolved through normal collegial communication. Handling of complaints under this Procedure should emphasize resolution within the line of supervisory authority at the lowest possible level and in the quickest possible time. Employees should first try to resolve the issue with normal collegial communication.
Colleges and System office will be prepared to assist public health officials if an employee tests positive or becomes exposed to COVID-19. Employees will keep documentation of work shifts, work locations, meetings, and in-person clients or visitor contacts.
Supervisors will work with employees to create a schedule of those working in the office and remotely.
Staggered Work Schedules
Up to 50% of employees will work in the office on a staggered schedule based on unit needs. All meetings will be held in Teams preferably. If deemed necessary to meet in person, safety protocol will be followed.
Accommodations for Vulnerable Populations
High-risk employees with health conditions should meet with the Healthy at Work Coordinator and supervisor to determine work schedule and location. Documentation will be required and accommodations will be made on a case by case basis.
Usage of appliances in kitchens and breakrooms will be allowed. Game room and fitness center will be closed.
Personal Protection Equipment and Social Distancing
Faculty will work with students to ensure that proper PPE is worn and the social distancing requirements are met.
Faculty will work with students to ensure that proper social distancing requirements are met. Classroom capacities and arrangements have been changed as needed to comply with safety protocol.
Travel and Work out of State
Work travel requests will be reviewed carefully and permitted only when mandatory. We will follow guidance from the CDC and local health department.
Accommodations for Illness
The Division Chair and Chief Academic Officer will work with current full time faculty to cover the curriculum in the event of faculty illness. When that is not possible, an adjunct faculty member will be hired.