AA/AS Credential Application | HCC

AA/AS Credential Application

Important Information:

This form should only be used if you are graduating with an AA or AS degree. 

If you are graduating from one of our technical programs with an AAS, Diploma, or Certificate students MUST meet with their academic advisor to complete a graduation application, obtain signature of advisor, as well as an attached updated plan of study. Once this process is complete, the advisor or student should submit to the Registrar by the designated deadline for the semester.

Deadline for Submission

Apply for your degree or certificate and register for Commencement by the deadlines shown below. If submitted after the deadline, the application will automatically be submitted for the following graduation.

  • Fall 2023: September 8, 2023
  • Spring 2024: February 9, 2024
  • Summer 2024: June 7, 20204

Apply only if you have identified the term in which you will complete all degree requirements. If you are receiving a degree and/or certificate(s) in the same academic year, please complete a separate form for each credential for which you are applying.

Progress to Degree

After submission of your application, your file will be checked by the Registrar to determine that all requirements have been met. You will receive an email only if there are questions regarding your degree application. Please note once applications are processed, the Registrar will award the credential(s) to the student’s official academic record and mail the diploma to the physical address listed on the application. This process takes approximately 6 to 8 weeks after final grades are posted for the semester.

Commencement Ceremonies

Formal commencement exercises are conducted at the end of the Fall and Spring semesters. This form will be the ONLY opportunity for students to register for their respective Commencement Ceremony. Once the form has been completed and returned to the Records office, students will be unable to register for a Commencement Ceremony. Ceremony details will be emailed to the students KCTCS email account mid-semester. All participants will wear academic regalia, which can be purchased at Barnes and Noble Bookstore located on the Hopkinsville Campus.

Degree Conferral and Commencement

Degrees are conferred three times per year (August, December and May).

Mailing of Credential

Once your credential(s) has been conferred it will take approximately 6 to 8 weeks to receive your credential(s) in the mail. All credentials will be mailed to the address listed on the credential application. Please keep in mind, the college is not responsible if the credential is lost or damaged in the mail. 

Transcripts showing degree conferral

After all requirements are completed, graduates may order transcripts from the Registrar’s Office, Hopkinsville Community College Attn: Records PO Box 2100, Hopkinsville, KY 42241-2100 or online at www.hopkinsville.kctcs.edu. It should be noted that transcripts should be requested “held” until the degree is conferred.

Name on credential

The name printed on the diploma will be the full legal name that has been listed on the credential application.