Important Business Office and Financial Aid News



On September 14, 2015, President Obama announced significant changes to the FREE Application for Federal Student Aid (FAFSA) process that will impact millions of students. Starting with the 2017-2018 application cycle, the following changes will be put in place:

Submit a FAFSA earlier:

Students are able to submit a 2017-2018 FAFSA as early as October 1, 2016, rather than beginning on January 1, 2017. The earlier submission date will be a permanent change, enabling students to complete and submit their FAFSAs as early as October 1 every year. (There is NO CHANGE to the 2016-2017 schedule. The 2016-2017 FAFSA became available January 1, 2016.)

Use earlier income and tax information: Beginning with the 2017-2018 FAFSA, students will report income and tax information from an earlier tax year. For example, on the 2017-2018 FAFSA, students (and parents, as appropriate) will report their 2015 income and tax information, rather than their 2016 income and tax information.

Here's a summary of key dates for submitting the FAFSA depending on when you plan to go to school:


July 1, 2016 - June 30, 2017 2016-2017 Jan. 1, 2016-June 30, 2017 2015
July 1, 2017 - June 30, 2018 2017-2018 Oct. 1, 2016-June 30, 2018 2015
July 1, 2018 - June 30, 2019 2018-2019 Oct. 1, 2017-June 30, 2019 2016


New for aid year 2017-2018!  Students selected for verification after submitting the 2017-2018 FAFSA will be instructed to complete verification online.  All requested forms will be located within your student portal.  If you have a to do list item called 17-18 FINANCIAL AID ISSUE do not ignore---you will need to access your verification worksheet and complete it online and upload any requested documents.  Need help?  Consult your local financial aid office or call us at 855-224-6422. 

Important Dates

Loan Adjustment Forms:

November 11, 2016 - Last date to submit a Loan Adjustment request/change for a Fall 2016 loan.

April 7, 2017 - Last date to submit a Loan Adjustment request/change for a Spring 2017 loan.


Recalculation Forms:

November 11, 2016 - Last date to submit a completed Recalculation request for Fall 2016.

April 7, 2017 - Last date to submit a completed Recalculation request for Spring 2017.


Financial Aid Disbursement Dates

The Financial Aid Office cannot guarantee the arrival or disbursement of funds.

All dates are tentative and subject to change and are based in part on the student start date.

Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.

Disbursements of financial aid may be delayed, reduced and/or canceled based on recorded student attendance in class.

A student must attend class to establish eligibility for pending financial aid awards. HCC No Show Policy


Important Refund Information

Disbursements of financial aid may be delayed, reduced and/or canceled based on recorded student attendance in class. A student must attend class to establish eligibility for pending financial aid awards. HCC No Show Policy



Unusual Enrollment History Review

Effective 2013-14, the U.S. Department of Education will select students with an unusual enrollment history in cases where the student received Federal Pell Grants at multiple institutions in recent years.

The student's FAFSA will reflect any unusual enrollment history and the Financial Aid Office will be required to review enrollment history to determine whether or not the student enrolled only long enough to receive refunds of Federal Student Aid. If the student received the Federal Pell Grant and credit hours (passing grades: A-D) were not earned at each institution during these award years, the student may be determined ineligible for Federal Financial Aid.

If a student is deemed ineligible the student may submit a written appeal and documentation to explain the lack of earned academic credit at each institution previously attended. The Financial Aid Office will review the information to determine if the student may be placed on an academic plan of action and receive financial aid or if the student will be denied financial aid.

New Pell Grant Lifetime Limits

New Federal regulations require that beginning Fall 2012, students are now limited to 12 semester (or 600%) of Federal Pell Grant eligibility during their lifetime. This change affects all students regardless of when or where they received their first Federal Pell Grant.

Whether you have used all of your Pell Grant eligibility or not, please be conscious about the lifetime limit of the Pell Grant when changing majors and/or scheduling classes.

Consent to Release

We now have available within PeopleSoft student self-service a Consent to Release form that will allow students to authorize release of his/her KCTCS records to up to three individuals. The consent to release does specify what type of information (Student Accounts, Financial Aid, and/or Academic Records) can be released.



If you will be attending HCC for the Fall 2016, Spring 2017 or Summer 2017 term(s) and would like to receive Financial Aid, you must do the following:

Complete the 2016-17 Free Application for Federal Student Aid (FAFSA) at

List our school code 001994

You should file this as early after January 01, 2016 as possible.

The 2016-2017 FAFSA form cannot be submitted to the Department of Education after June 30, 2017.

Have a current application for Admission or Current Registration on file.

Be making Satisfactory Academic Progress according to federal and institution guidelines.

Provide the HCC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc.

Submit any additional documentation requested by the Financial Aid Office.

After you have a FAFSA on file, it will take approximately 10-14 business days for us to review and respond to your request for financial aid. "End of Term Processing" can delay aid awards for students at Warning or Probation status.

If your SAP status is evaluated to be in "NOT MEETS" or "SUSPENDED" you will not be eligible for financial aid unless an appeal approval is granted.

Free Application for Federal Student Aid (FAFSA)


Don't Throw Your Green Envelope Away!

KCTCS has partnered with BankMobile to deliver your refund. BankMobile is committed to: delivering 100% of your refund, keeping your data secure, allowing you to change refund preferences at any time, provide you with clear choices and offering great customer service.


What you need to do

Look for a refund selection kit that will arrive in a bright green envelope containing a personal code. This code will be mailed to your current address listed on your student record upon enrolling in at least 3 credit hours (certain restrictions apply). It is important that you make sure your address is current in our Admissions & Records Office. Upon receipt you'll need to use the personal code and choose your refund preference following the directions received. Once the personal code is activated, you will get your refund by your chosen method (a BankMobile Vibe account is one of the methods) once the refund is processed by the college. Even if you do not anticipate a refund, DO NOT THROW YOUR PERSONAL CODE will want to set up your preference for future refunds.


Have additional questions?

Visit or all you need to know about refunds Q&A.

How and when do I receive the remainder of my financial aid after tuition and book charges (if any) are paid?

The financial aid section on your PeopleSoft Self-Service account will show anticipated full-time aid up through the last day to enter a course (census date). Your aid is calculated based on how many credit hours you are enrolled in. If you are enrolled in anything less than full-time (12 credit hours), your anticipated aid will then be adjusted (reduced).When your financial aid award is posted to your account, your tuition, fees & any applicable book charges will be deducted. If your award exceeds (is more than)your direct school cost (tuition, fees and books),your refund will be sent to you approximately the fifth week of classes (see chart below)via the standard KCTCS weekly refund process occurring each Wednesday evening. A refund file is sent to Higher One each Thursday morning and the refund is processed to your personal refund preference YOU picked. Depending on what choice YOU made for your refund preference, your refund can arrive anytime afternoon on Thursday to the Higher One debit card, Friday to personal bank account, or 5-7 days for mailed checks. Again, it is very important that you check to make sure your address on file is correct in order to receive your Higher One/KCTCS Debit Card timely. This card is your key to make your refund preference through Higher One. Your address of record can be checked through PeopleSoft Self-Service. If your address ever changes, please change it with our records department or through you self-service account and then let one of the cashiers know to change it on your Higher One account.

Note: Tuition is charged when you register for courses. Financial aid is posted AFTER courses begin. Please be aware, should you enroll in courses for a term (semester) that have multiple start dates you MAY NOT receive your residual money until after the last start date due to multiple financial aid disbursements. Residual money refunds will not process until your account has a credit balance.

Hopkinsville Community College will do their best to make sure all aid is posted and refunded at the earliest time possible for all students. The Financial Aid Office cannot guarantee the arrival or posting of funds. Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester. Aid is posted and refunded throughout the semester as the funds are received.

*PRIORITY DEADLINE: JULY 15thif you are beginning in August courses, September 15thif you are beginning in October courses, November 15 if you are beginning in January courses and February 15 if you are beginning in March courses


Please complete your FAFSA and follow the Verification Instructions(if required) no later than the deadlines stated above in order to allow adequate processing time for your Fall or Spring classes and book charging.

It is in your best interest to accurately complete the FAFSA process as soon as possible within the priority deadline dates. This process takes time. If your financial aid file is not complete by the required deadline, you may be required to pay for tuition, fees, books, and supplies from your own funds. If you are unable to pay out-of-pocket, your enrollment could be delayed until the following semester/term.

Students approved for financial aid will be able to charge books. Please take your student ID card and schedule with you to the bookstore to charge your books to your financial aid. Please make sure that you get all books and supplies during this time frame for all your Spring classes. Time frames are posted each term at the financial aid counter. No charging will be allowed after the end date of the time frame.

Students are eligible to charge books if....

  • All required documentation has been submitted to the Financial Aid Office by the priority deadline.
  • The financial aid file has been completed and processed 24 hours prior to purchase.
  • Financial Aid Release form has been completed and submitted to the Financial Aid Office 24 hours prior to purchase.
  • A student is registered for classes at least 24 hours prior to purchase.
  • A student is meeting Satisfactory Academic Progress (SAP) .
  • A student has enough aid awarded to cover the student bill charges plus book charges.